Safeguarding and your players' data
Bibs On plans sessions for children's teams, so it keeps as little about players as it can. This page says what's kept, who can see it, and what stays your job on the night.
Last updated: 26 October 2026
What we keep about a player
On a team sheet or a saved squad, a player is a first name and nothing else. Initials or a nickname work just as well.
Pro coaches can also save the players they coach one to three at a time. A saved player is a first name, an age group and your football notes, never a surname, date of birth or photo. Only you can see them, and you can delete one at any time.
We never ask for a player's contact details. Notes about health, special needs, family or school are refused when you save them.
Who can see it
A saved player is seen only by you, the coach who saved them. Not other coaches, not your club and not our staff. When a session is planned, the planner is told "Player 1", never the name.
A team sheet's names show on the link you send the parents, to anyone who has it. The preview a chat app shows for the link never names a child, and deleting the sheet stops the link straight away.
If your club pays for your seat, the people who look after its seats see your name, email, when you joined and when you last planned a session. They don't see your sessions, teams or players.
How long it's kept
- A team sheet made without an account is deleted 90 days after it last changed.
- A saved player is deleted 12 months after you last saved, changed or ran a session for them. Their page warns you 30 days before.
- You can delete a sheet or a player yourself at any time, and download a player's record first.
If a parent asks
A parent can ask their child's coach to see, correct or delete what's kept. You can do all three from the player's page. A parent can also email us at hello@bibson.app, and anyone can complain to the ICO.
On the night
- For a youth team, the FA's guidance in England is at least two DBS-checked adults at every session, and one adult for every 6 players at U5 to U9, 8 at U10 to U13 and 10 at U14 to U18.
- If a youth plan has fewer adults than that, it tells you. It never stops you planning.
- An adult team's plan carries no ratio line. The ratios are for children. A 16 or 17-year-old in an open-age squad is still a child for safeguarding, so count them when you work out the adults.
- For a paid 1-to-1 where a child may be there, you tick that a parent or second adult stays in sight before the plan builds.
- Follow your club's safeguarding procedures and talk to its welfare officer. A plan can't judge the pitch or the group for you.
The full detail
Also in Bibs On: How sessions are built · Bibs On for clubs · 1-to-1 sessions